Payaca is a polished platform built for clean-tech installers. Pipeline is built for every service business - trades, installers, cleaners, gardeners and more - with a full CRM, quotes, jobs, invoicing and a customer portal, and every feature on every plan.
If you are weighing up Pipeline vs Payaca, or looking for a Payaca alternative in the UK, here is a fair comparison. Payaca positions itself as the operating system for clean-tech installers - solar, heat pump, battery and EV charger - with interactive proposals, MCS documentation, DNO applications and solar design integrations. Pipeline is a general-purpose CRM and business management platform for any service business: leads, quotes, jobs, invoices, payments, appointments, communications and reporting, priced by team size with every feature included on every plan.
A side-by-side look at how the two platforms line up for a UK service business.
| Feature | Pipeline | Payaca |
|---|---|---|
| Lead management & sales pipeline (kanban) | Yes | Yes |
| Quotes with options & e-signature | Yes | Yes |
| Job scheduling, tasks & sign-off | Yes | Yes |
| Invoicing & online payments | Yes | Yes |
| Branded customer portal | Yes | Yes |
| Email & SMS messaging | SMS billed extra | |
| Team chat | Yes | No- |
| Email & tag-based automations | Yes | Yes |
| Item catalogue with cost price & margins | Yes | Price lists |
| Reports & analytics | Yes | Yes |
| Operational Work Board | Yes | No- |
| MCS docs & DNO applications | No- | Yes |
| Solar / heat pump design integrations | No- | Yes |
| In-app AI assistant | No- | Yes |
| Xero & QuickBooks sync | Yes | Yes |
| Public API & webhooks | Yes | Yes |
| Native mobile app | Yes | Yes |
| Every feature on every plan | Yes | By quote |
Comparison based on publicly available information about Payaca as of August 2026. Competitor features, plans and pricing change - please check their current plans. Payaca is a trademark of its respective owner; Pipeline is not affiliated with or endorsed by it.
Payaca is purpose-built for clean-tech installers. Pipeline is designed for any service business - plumbers, electricians, builders, cleaners, gardeners, agencies and more - so it fits whether or not you work in renewables.
Pipeline includes a kanban Work Board that tracks your whole operation - appointments, leads, quotes, jobs and invoices - in one scrollable view, with filters, tags and status updates from each card.
Message customers by email and SMS, with every message logged to the record, plus team chat for internal coordination - all inside the platform.
Pipeline includes the full platform on every plan and is priced by team size. It also publishes a clear price list so you know what you will pay up front.
Payaca is an excellent choice if you install solar, heat pumps, batteries or EV chargers and need MCS documentation, DNO applications and solar design tool integrations built in.
Payaca includes MCS documentation, DNO application submission and EPC lookups. If you install solar or heat pumps, these are significant, purpose-built advantages Pipeline does not replicate.
Payaca integrates with design tools such as OpenSolar, Heatpunk and EasyPV, which matters if your quoting depends on system design output.
Payaca offers an AI assistant for natural-language queries and actions. Pipeline does not currently include an in-app AI assistant.
Payaca is a UK platform aimed at clean-tech and renewables installers. It offers interactive quotes with e-signatures and multi-option pricing, scheduling, invoicing and payments, a customer portal, workflow automations, an AI assistant, and compliance tools such as MCS documentation and DNO application submission. It integrates with Xero, QuickBooks, Zapier and solar design tools, and offers a public API.
Payaca prices by quote rather than publishing a per-seat rate, so put in the per-user figure you have been given and see it against a Pipeline plan. Check their current pricing - we do not publish other people's prices here, because they change.
| Team | Per user | Pipeline | Difference |
|---|
Pipeline prices are the published plans on our pricing page and include every feature on every plan. The other side is whatever you type in, so check it against your own bill.
Pipeline is a strong Payaca alternative if you want an all-in-one CRM for a general service business rather than a renewables-specific tool. It matches Payaca on quoting, scheduling, invoicing, payments, a customer portal and automations, and adds an operational Work Board and built-in SMS. If you rely on MCS, DNO or solar design features, Payaca may suit you better.
No. Those are clean-tech-specific compliance features that Payaca builds in for solar and heat pump installers. Pipeline is general-purpose and does not include MCS documentation or DNO submission.
Pipeline publishes a clear price list, includes every feature on every plan, and charges by team size. Payaca pricing is provided on request. Compare both against the features you actually need.
Yes. You can import customers from a CSV or your accounting software, and onboarding support is included. A free trial lets you test Pipeline before switching.
Every feature on every plan. Free onboarding. Cancel any time.
Join the Pipeline mailing list and we’ll send you a discount code for 50% off your first three months.
That’s three months of fewer spreadsheets, fewer missed leads and considerably less shouting, “Who booked that job?”
We’ll also send occasional Pipeline news and useful updates. No spam, no daily motivational quotes. Unsubscribe whenever you like.
Offer available to new Pipeline customers only.
