Recurring work
Service contracts, planned maintenance and repeat visits - set the schedule once and Pipeline generates each visit automatically.
For HVAC & air conditioning engineers
HVAC job management software
Keep every unit serviced, every site on schedule.
Installs, PPM contracts and breakdown callouts for air conditioning, ventilation and heat pumps - all in one place.
HVAC software for air conditioning, ventilation and heat pump engineers
Pipeline is HVAC job management software for UK air conditioning, ventilation, refrigeration and heat pump businesses. Quote new installs, run planned preventative maintenance (PPM) contracts and respond to breakdowns - with every unit, site and service record held against the right customer.
Unlike generic job apps, Pipeline is HVAC software built around recurring service work: set a maintenance schedule once and every visit is generated, booked and reminded automatically. Engineers see the day’s jobs on their phone, capture photos, readings and a customer signature on site, and the office turns the finished job into an invoice in one click.
Sound familiar?
If you run a hVAC business, this should ring true.
- Maintenance visits missed because the contract lives in someone’s head
- No record of which units, refrigerants and models are at each site
- Paper job sheets and F-gas readings typed up again back at the office
- Commercial customers with several buildings and a different contact at each
Everything hVAC businesses actually need.
Multi-site support
Customers with several properties? Track every site, every job and every contact under one parent account.
On-site sign-off
Capture photos, notes and a customer signature on a phone or tablet. Photos and signatures attach to the job permanently.
Visual scheduling
Drag jobs onto a calendar across your team. See who is free, who is overbooked, and shift work in seconds.
Quote in minutes
A library of saved line items means you can build a professional quote in five minutes, not fifty.
One-click invoicing
Turn a completed job into an invoice in one click. Customers pay online with card or bank transfer.
Built for the way you work.
A clean, modern interface your team will actually want to use. Everything where you expect it.
Pipeline works for these too
HVAC engineers software FAQs
What is HVAC job management software?
HVAC job management software runs the whole job lifecycle for heating, ventilation and air conditioning businesses - enquiries, quotes, scheduling, maintenance contracts, on-site sign-off and invoicing - in one system instead of a diary, spreadsheets and paper job sheets.
Can Pipeline manage PPM and air conditioning service contracts?
Yes. Set quarterly, six-monthly or annual maintenance schedules for each unit or site and Pipeline generates every visit automatically. Commercial customers with several buildings are handled with multi-site support, so each site keeps its own service history.
Can I record F-gas checks and service readings on site?
Yes. Build your own inspection checklists with custom forms - refrigerant type, leak-check results, pressures, filter changes - and your engineers complete them on their phone. Photos, readings and the customer’s signature attach to the job permanently.
Does it work for heat pump installers as well as air conditioning?
Yes. Quote heat pump and air conditioning installs in minutes using saved line items, then move straight into the annual servicing that follows - all from the same HVAC job management software.
How much does HVAC job management software cost?
Pipeline starts at £12/month for sole traders, with team plans as you grow. Every plan includes the full feature set and a 7-day free trial - no card required.
Pipeline for hVAC engineers - try it free for 7 days.
No credit card required. Free onboarding. Cancel any time.